5 Features Your Receipt Scanning Software Should Have


If your software vendor does not provide an interface for consuming the data you need to automate, then you’re out of luck. And even if they do, the development costs can eliminate the ROI if the transaction volume isn’t large enough. Natural language processing is able to interpret paragraphs of text and extract meaningful data from them. There are many benefits to OCR invoice systems when it comes to AP processing that give these systems a very high return on investment. SimpleOCR is the popular freeware OCR Software with hundreds of thousands of users worldwide.

Coordinating paper and physical documents is essential for today’s businesses, so adding receipts from paper scans, photos, or digital documents is essential for your receipt scanning software. Turning your physical receipts into digital documents is valuable for many reasons. Digital receipts are easier to organize, easier to access, increase motivation, and reduce opportunities for fraud. Managing these receipts from multiple sources is an important feature of your receipt scanning software. If, like most people, you just need to occasionally create clean-looking PDFs of physical documents—and want to do it for free—we think there’s no better option than Adobe Scan .

The Invoice/Receipt app will output an Excel-compatible or a file for import to an accounting package. Multiple scans can accumulate, but they are only stored locally, which means only a local backup. If you have accounting software, good practice suggests sending data off to it immediately. In order to take advantage of the tax benefits that come with being a landlord, you need to make sure that all your expenses are accurately tracked with the relevant supporting documents. A receipt, you may not be able to deduct them at the end of the year which could result in you overpaying your taxes.

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You want a paperless office and document scanning is part of the path to get you there. Simply buying a scanner and feeding paper into it isn’t going to save you money. Automation of the scanning process is what holds costs down and drives up your Return on Investment. We recommend using our pre-paid Magic Envelope service to ship your receipts to our processing center, where we scan receipts into your account and verify each receipt’s data. This is a service that Evernote receipts, Neat receipts, and others in this space do not provide.


When you scan a document that has text or numeric data on it, you are able to read and understand what is written in the scanned image. However, to a computer, the resulting image file is just as meaningless an assortment of pixels as a landscape photo. In order to transform this information into an editable format that you can search through, copy, and modify without retyping it manually, you will need the an Optical Character Recognition software. Simple Software has several solutions for capturing transactional data from receipts with OCR and integrating with your accounting software, drastically reducing the cost of expense report processing.

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Account sharing allows for easy client meeting check-ins. Please note that all receipts uploaded in the account are visible to all users listed on the account. Shoeboxed will automatically track who uploaded the receipt. If you’d like receipt data to remain private to individuals uploading and your accounting team, talk to our team about setting up a custom account with customizable privacy settings.


It can be very convenient to just open your storage system and easily search for the needed receipt. Your receipt application may also have the capacity to give you reports. The Xerox DocuMate 5460 is an advanced high-capacity scanner that is ideal for a high volume tax preparer or accounting firm. Keeping track of expenses is a hassle, plain and simple.

Splitting Receipts

At one store in Harlow, Essex, the supermarket is testing out a https://bookkeeping-reviews.com/less receipt system that skips the printer and sends it straight to your phone instead. A few years ago, we had to evacuate our home because of wildfires in the area. Even if it doesn’t, there are pdf reader programs available that you can also store on the disk. Just like computer vision is the advanced study of writing software that can understand what’s in an image, NLP seeks to do the same, only for text.

This is an ideal solution for time-sensitive production scanning environments where labor is the concern. The app also supports CSV files for those of us who still use Microsoft Excel to manage expenses. If you manage expenses via Excel, I suggest you keep scanning documents into the Invoices/Receipts app and export them at reconciliation time, as the app does not support adding rows to an existing spreadsheet. The accounting features works relatively well if managed precisely, but do note the caveats in the “What could be improved” section of this post.

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This type of automation is impossible with generic receipt scanning software, but by choosing the right software, you can perform this kind of automation with the click of a button. Zoho Expense is part of Zoho’s larger suite of expense-tracking apps and software, but it has receipt management and text recognition built-in. This makes it useful for managing receipts, plus allows you to track expenses like mileage. Expensify is one of the most popular receipt management apps thanks to its financial report and expense submission features. You can capture receipts through the app, plus import your credit card and generate mileage reports. You can submit these reports through the app by simply entering the recipient’s email address.

Just downloaded the UK best payroll software for accountants and will be road testing it this next fortnight. I recently purchased a Fujitsu IX500 and installed the ScanSnap Receipts program. I have also been using a Neat Scanner and have years of scanned receipts in their NeatReceipts program. Is there a way to export that data and import it into ScanSnap Receipts? I know you can export from NeatReceipts but the exported file is in a proprietary Neat format.

Fortunately, I’ve been backing up the DB everytime I use it, so I’m able to restore and the images reappeared for the unprocessed receipts, except now there’s a duplicate of each. I’m a new scansnap ix500 user with a lot of receipts to process. Each google search I have tried brings up your blog – congratulations for having such a high google profile.

Because you must manually feed each page, digitizing page after page of a document can turn out to be a slow and cumbersome process. The process gets even more time-consuming due to the lack of a duplex scanning feature, meaning you must feed every double-sided page twice. For reference, it took us two and a half minutes to digitize five double-sided pages with the Brother DS-640, a task that models with automatic document feeders easily handled in under 30 seconds. If you consistently scan documents over ten pages, this won’t be the model for you.

I’ve been trained over many years to scan documents face up. I’m dumbfounded at the Scansnap does not allow Mac users to do this and requires face down scanning. This really slows down our workflow because we need to be able to read and then type titles and headings from the pages we load to use in naming the .pdf files created. We now have to pick the documents up after scanning and turn them over and set them down every time we create a file. To add insult to injury, PC users are able to easily change this setting. Despite other Mac users already asking for this change, it is not available.

Cloud service requires set-up via theEpsonConnectwebsite. Presets for a service and scan parameters can be stored locally on the scanner. I reached nowhere near the scanner’s 4,000 a day scanning capacity, but the effortless scanning and performance of the device suggest it should have no issue achieving that daily milestone.

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Finally, you can send your scans as a fax, but that costs extra—each page costs one “credit,” and you can buy credits individually or in packs of 10 ($7) to 100 ($36), with increasing volume discounts. The app can handily capture a single scan or dozens in a row; you tell it when to stop scanning and then proceed to add the finishing touches. This process differs slightly from that of other apps that have a dedicated multipage mode, but in practice it makes little difference. When you do proceed to the editing screen, you can apply one of four filters to suit the kind of content you’ve captured, adjust the automatic crop, rotate the image, reorder multipage scans, or add more pages. The library view is simple, showing either a grid or a list of scans, sorted by name or date. You can also toggle between recent scans and a list of all scans, and you have to use this “View all scans” option to see any folders you’ve created in the app.

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Adobe Scan produced the cleanest-looking scans in our tests, from text docs to photos. It also has the ability to fill and sign scanned forms , provides excellent text recognition in 19 of the most common languages, and automatically stores all of your scans in Adobe’s cloud. For home use, theScanSnap iX1600is a great option for scanning documents into Microsoft Word. Features include 40 ppm speeds, 50-sheet automatic document feeder, stable feed supported by an ultrasonic sensor and high-quality brake roller, and automatic streak reduction for the cleanest image every time.

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